Streamline Your Workflow With Event Vendor Management Software


Exhibitors and vendors are key to making your event successful. Whether they are food carts, boutique shops, art sellers, community colleges, or even corporate sponsors, these vendors are proven to draw crowds—the goal of any event. But talking to dozens or even hundreds of exhibitors and vendors at the same time can be overwhelming and inefficient. That’s why we developed an event vendor management software that streamlines the process so you’ll never lose sight of the big picture.


It’s a versatile tool that lets you do everything, from online exhibitor and vendor registration and booth selection, to automated reminders for payment and easy email remarketing, all in one place. The result? You save valuable time and money, while making sure that nothing falls through the cracks.



You’ve got a lot on your plate. But with our vendor online registration system, getting your exhibitors in order is only a few clicks away. Take a look at these excellent features that Event Essentials offers:


Exhibitor/Vendor Registration

Vendors and exhibitors can register online, making the process more efficient for everyone involved. All their registration information including key business information is stored in a centralized repository. During registration, they are shown variable pricing based on vendor type or exhibitor category as well as booth location. Captured information saved in the centralized repository can be used again for your next event, which means the same exhibitors and vendors don’t have to re-input all their details. 


Marketing Display Options

Our event vendor management software allows you to create real-time exhibitor/vendor microsites with essential information. These include their business name, business logo, business profile with photo, address and directions on Google Map, email and website link, hours of operation, phone and fax numbers, and social media links. You can even offer exhibitors and vendors two marketing display options: the microsite version or the logo version.


Compliance Management

Registering for your event isn’t the only thing exhibitors and vendors have to do. They also need to secure the necessary business, employment, safety, insurance, and health permits that allow them to take part in your event. With our easy-to-use system, you can see all their compliance documents at a glance.


Interactive Vendor Location Map

Another feature that your event staff will find very useful is the Interactive Vendor Map. Using their mobile phones, they can do a mobile vendor search using the business name, contact name, booth number, and even product description. The vendor’s exact booth location will then be highlighted on the map to make it easier to check it physically. Real-time check-in statistics of all vendors and exhibitors will also be visible on this mobile tool, among other information.


Event Essentials’ software has a host of other features that can help you manage your event better:

  • Executive Management and Dashboard Reporting
  • Checking Registration Status (Pending, Approved, Wait-listed)
  • Multiple Payment Types with Automated Reminders
  • Exhibitor/Vendor Options, Upgrades, and Booth Selections
  • Easy Email Re-Marketing
  • Exhibitor Partner Program
  • Exporting Key Exhibitor/Vendor Data by Type or Category
  • Automatic Emailing of Load In/Load Out Instructions
  • Welcome Packet for Approved Exhibitors/Vendors
  • EE Mobile Tools



Our vendor management software makes Event Essentials a must for professional event organizers. To find out how our software can make your event successful, visit our Contact page and fill out the form. You can also reach us through our social media accounts. We look forward to revolutionizing the way you do vendor management.